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Administrative Associate FAO – Peshawar

Peshawar
2000756

Administrative Associate

Job Posting: 16/Mar/2020
Closure Date: 30/Mar/2020, 4:59:00 PM
Organizational Unit: FAPAK
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Pakistan-Peshawar
Duration: 9 months
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions.

Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting
This position is located in FAO Representation to Pakistan, based in Peshawar. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural , fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner.
Reporting Lines
Under the overall guidance of the FAO Representative in Pakistan, close collaboration with Assistant FAO Representative (Administration) and Direct Supervision of International Project Coordinator, the Administrative Associate will carry out the following tasks.
Technical Focus
  • Conduct administrative support functions in relation to staff, office premises, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
  • Maintain inventories of non-expendable items of furniture, equipment and vehicles.
  • Ensure correct maintenance of vehicle log books and records of fuel and repair or maintenance by all drivers.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Tasks and responsibilities
  • Conduct administrative support functions in relation to staff, office premises, internet, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
  • Work and coordinate closely with the provincial program team (including district staff) to ensure timely and well administrated missions, meetings, events etc.
  • Work closely with the finance staff to ensure timely processing of documents and participate as necessary in negotiation of lease agreements with vendors and UN partners for premises and vehicles.
  • Supervise drivers and janitorial staff
  • Maintain inventories of non-expendable items of furniture, equipment and vehicles
  • Ensure adequate maintenance of office premises, all equipment security appliances and vehicles
  • Ensure correct maintenance of vehicle logbooks and records of fuel and repair or maintenance by all drivers
  • Provide general office support services to help ensure the smooth functioning of offices including necessary bookings and reservations as required
Minimum Requirements
  • University Degree (Bachelor’s or equivalent) in administration, management, accounting and finance;
  • Five years of progressively responsible administrative, accounting and office management experience.
  • Good knowledge of IT Skills; MS Office applications, and office technology equipment.
  • Working knowledge of Urdu and local languages in KPK, and a good working knowledge of English;
  • National of Pakistan.
FAO Core Competencies
  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Selection Criteria
Candidates will be assessed against the requirements listed above
ADDITIONAL INFORMATION
  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY

Candidates are requested to attach a letter of motivation to the online profile.
We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT

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